DECLARATION OF CONFORMITY WITH TECHNICAL REGULATIONS OF UKRAINE

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Director of UKRCERT, Aleksey Gurin
Alexey Gurin
Director of UKRCERT
A Declaration of Conformity is one of the primary documents for a product. It is the first thing state supervision authorities check during inspections. Therefore, pay attention to how to properly prepare this document 👇
1

NO EXPIRATION DATE

2 most common problems for manufacturers and importers

  • INVALID DECLARATION
    Imagine issuing a declaration for one year. But just one month later, technical regulations or standards change.

    For the remaining 11 months you are using a declaration that no longer complies with the requirements. This can cause problems at customs or during market inspections
  • UNNECESSARY ANNUAL EXPENSES
    Or the opposite situation: nothing changes during the year, but you still have to pay to renew the declaration.
Is it legally required to limit the validity period of a declaration?
No. Ukrainian legislation does not require setting a fixed validity period for a declaration. However, the declaration must be updated when necessary — for example, if technical regulations, standards, or the product itself (its range or design) change.

We issue declarations without a limited validity period

  • YOUR DECLARATION IS ALWAYS UP TO DATE
    You can be confident that your documents remain up to date. We continuously monitor changes in legislation and will promptly recommend updating the declaration if necessary.
  • YOU SAVE MONEY
    If technical regulations or standards do not change, you do not need to update the documents.
2

WITH AND WITHOUT REGISTRATION

Choose the option that suits you best. Both options are legally equivalent
  • Declaration of conformity with technical regulations without registration
    -1-
    WITHOUT REGISTRATION

    This is the declaration format prescribed by law. A perfectly legal and sufficient document.


    Advantages:

    1. Independence from others
    2. Minimum cost
  • Declaration of conformity with technical regulations with registration
    -2-
    WITH REGISTRATION

    We register it in our database and print it on our letterhead.


    Advantages:

    1. More professional appearance
    2. Registration mark on the back for those who require it

Is registration with an accredited conformity assessment body required?

No, it is not required. This is an outdated practice that offers no benefits. To dispel any doubts, we have requested a clarification from the Ministry of Economy. Here is the official response
“
The law does not provide for mandatory registration of a declaration of conformity in any state or private registries, including those of conformity assessment bodies
3
WITHOUT AN AUTHORIZED REPRESENTATIVE IN UKRAINE
There are various opinions on this matter in Ukraine. Therefore, we have requested an official clarification from the Ministry of Economy. Here is a comprehensive response:
“
Thus, a non-resident manufacturer can independently draw up and sign a declaration of conformity with the requirements of Ukrainian technical regulations without appointing an authorized representative who is a resident of Ukraine
4

OUR OTHER APPROACHES

  • Scan in 2 hours
    If urgency is required. Usually, the processing time takes about 2 days
  • One for all regulations
    One for all regulations This is the best approach. If necessary, we can issue several declarations combined into a single dossier
  • With a guarantee of up to 10 years
    We guarantee the compliance of our declarations with the law. By agreement, we maintain its relevance for up to 10 years
  • No unnecessary documents
    We do not require contracts, invoices, or powers of attorney. Only what is actually needed
5

Along with the declaration, you will receive:

  • A Memo
    covering your responsibilities and other required documents
  • Recommendations
    on marking products with the conformity mark and further steps to take
  • Reminders
    timely notifications regarding the update or actualization of your declaration

WHAT IS NEEDED TO ISSUE A DECLARATION

Product Name
Models, types, and product range
Technical Description
Scope of application and key characteristics
Manufacturer Details
Name, address, and head of the company
This is the required minimum. However, if you have other documents for the product, it will enhance the quality of the final document

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We are available from 10 AM to 5 PM on weekdays, Kyiv time